Bid and Contracts Manager

About The Role:

We are working with an internationally recognised design studio celebrated for its immersive, detail-rich interiors. With a portfolio spanning luxury hotels, resorts, restaurants, villas and high-end residential projects worldwide, their London team is seeking a Bid and Contracts Manager to support the commercial and business development function.

Reporting directly to a Partner and working closely with senior leadership, this role will take ownership of bid coordination, proposal preparation, contract management and pipeline tracking across a range of international projects. The successful candidate will play a key role in managing RFPs, preparing fee proposals, coordinating submissions, reviewing contracts and ensuring all documentation is delivered accurately and professionally.

This is an excellent opportunity for a commercially minded and highly organised individual looking to develop their career within a globally recognised design practice. The role offers exposure to high-profile international projects, clear progression opportunities and the chance to work within a collaborative, creative and fast-paced environment, offering hybrid working, bonus and private medical insurance.

Key Responsibilities

• Coordinate and manage bid submissions, RFP responses, proposals and tender documentation across hospitality and design projects
• Prepare fee proposals and commercial documentation using established templates, working closely with Partners who provide pricing and scope guidance
• Draft, prepare and manage client contracts, consultant agreements and related documentation
• Maintain and manage bid and contract tracking systems, recording enquiries, submissions, deadlines, outcomes and project status updates
• Monitor and analyse bid activity, win/loss ratios and proposal performance to support continuous improvement
• Ensure all proposal, contract and commercial documentation is accurate, professionally presented and free from errors
• Liaise with Partners, project teams and senior stakeholders to gather information and coordinate submissions
• Support the production and presentation of proposal materials, portfolios and supporting documents
• Manage contract amendments, updates and extensions throughout the project lifecycle
• Build strong relationships across internal teams and external consultants

Key Skills / Requirements:

• 3-5+ years' experience within bids, proposals, contracts or commercial administration
• Previous experience within architecture, interior design, construction, property or the built environment preferred
• Hospitality sector experience would be highly advantageous, although not essential
• Strong experience preparing proposals, bids, RFP responses or fee submissions
• Exceptional attention to detail, particularly when working with figures, contracts and commercial documentation
• Highly organised with the ability to manage multiple deadlines and priorities simultaneously
• Advanced Microsoft Word and strong Excel skills
• Comfortable working within a process-driven and documentation-heavy environment
• InDesign experience or the ability to work with proposal graphics, layouts and presentation materials would be advantageous
• Strong communication skills and confidence working with senior stakeholders

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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