HR Coordinator

Overview of Role
We are looking for a HR Administrator/Coordinator to assist in supporting our Head of HR while our Head of People is on Maternity Leave. This role will be part-time, 3-days per week and based in our London offices in Holborn. The role focusses on HR support and is an exciting and varied role, supporting an inspirational leader and working closely with all of our people here at SHM.

The tasks fall under the following categories:

• Uploading information to relevant platforms & websites
• Creating candidate shortlists for recruitment
• Scheduling and liaising with internal and external individuals
• Drafting HR paperwork and templates
• Creating presentations
• Minute taking
• Researching & communicating updates to employment law, immigration changes etc.
• Researching and analysing training offerings
• Tracking and chasing HR processes
• Communicating HR matters to teams
• Drafting HR reports
• Managing company calendars
• Drafting contracts
• Invoice management

We are looking for a candidate who is diligent, conscientious, cares enormously about detail and quality, and is eager to help and support. The successful candidate will combine HR expertise with support and coordination.

Contract Detail
Part time, 3-days/week. Fixed Term 12-months

Line Manager
Reporting into Head of HR

Location
Office based, Holborn

Core Responsibilities

Recruitment

• Advertising

• Shortlisting

• Scheduling interviews and candidate liaison

• Interview briefing

• Drafting offer letter, referencing, right to work checks

Onboarding

• Drafting onboarding presentation

• Creating onboarding schedule

Probation management

• Drafting probation criteria

• Scheduling probation touchpoints

• Drafting probation notes and minutes

• Drafting probation letters

Training

• Researching and sourcing training courses

• Trial training platform

• Draft training reviews

• Schedule training

• Communicate updates to training modules

• Track and chase training progress

Annual review

• Schedule touchpoints

• Draft templates

• Draft annual review paperwork

People Lead check in

• Scheduling and liaising with teams

Disciplinaries & grievances

• Drafting letters and paperwork

Offboarding

• Drafting resignation acceptance letter

Holiday & sickness management

• Holiday reporting

• Company holiday calendar management

• Sickness reporting

HR audit

• Audit all personnel files

Policy

• Research updates to employment law relevant to SHM policy

• Draft HR policies

• Communicate changes to policies to team

• Format policies

• Upload policies to platform

• Track policy engagement

Salary & remuneration

• Remuneration change paperwork

Benefits

• Drafting communication of changes to benefits

Intern management

• Drafting intern contract

• Liaising with outside institutions (e.g., schools)

• Drafting intern schedule

• Scheduling intern onboarding

Employee contracting

• Researching and communicating changes to contract law

Freelance management

• Drafting quarterly contracts

• Invoice management

• Gathering project team requirements

Visa sponsorship & management

• Review immigration changes and updates

Additional Activities (as needed)

• Undertake ad-hoc duties to enable Head of HR to focus on key responsibilities.

• Proactively suggest and implement solutions.

Relevant Skills

The successful candidate will be:

Quality-driven

You will need to:

• Have an impeccable attention to detail, working with diligence and accuracy while observing strict confidentiality

• Have excellent organisational skills, with the ability to perform and juggle multiple tasks seamlessly

• Strive for continuous improvement and be open to constructive criticism

An excellent written and verbal communicator

• Bring a high degree of professionalism and accuracy to all written and verbal communications, both internally and externally

• Have exceptionally strong inter-personal skills and the ability to build positive professional relationships with internal and external stakeholders

Positive and flexible

• Approach tasks with a proactive, can-do manner, bringing a natural desire to problem-solve

• Respond positively to the fast-paced, ever-changing requirements of client delivery

• Be proactive and flexible, willing to work outside of office hours where necessary

A team player

• Have the ability to work collaboratively in a team and with people at all levels in an organisation

• Work with professionalism and commit to delivering high quality work, always striving to deliver the best for our clients

• Be a highly resourceful team player who can also operate effectively independently

Proficient in basic tools

• Be competent in the Microsoft Office suite, including Microsoft PowerPoint and Excel in particular

• Strong calendar management and familiarity with Microsoft Outlook

• Be comfortable with or willing to learn how to use various HR platforms

Qualifications & Experience

• Required: Bachelor's degree with an excellent academic record; proven administrative experience; fluency in English.

• Preferred: Some recent experience in working directly within HR

• Preferred: CIPD or equivalent

• Desirable, but not required: At least 3 years recent experience in a similar role or field.