Production Operations Coordinator

The Southbank Centre Production team manages the technical requirements for all events across our site. We are currently seeking an individual to support the team by managing the staffing schedule.

Based primarily in the production office, this role involves carrying out administrative duties for the Director of Technical Production, Head of Production, the Production Management team, and the wider department. Additionally, you will assist in creating the staff rota across Production and ensure the accurate reporting of team absences.

Please download the attached Job Description for a full overview of this role's responsibilities.

The annual salary stated is based on the Full-Time Equivalent (40 hours per week). If the job is part-time, the weekly hours will be stated within the advert.

The deadline for applications is 23:59 on the closing date for the job posting.

We endeavour to keep job adverts open for at least two weeks for prospective applicants to apply. However, if we receive a high volume of applications for a role, we reserve the right to close the vacancy early. Therefore, we encourage you to submit your application as early as possible to ensure consideration for shortlisting.

Please note, applications sent via Email or 3rd party agencies will not be considered.

Need reasonable adjustments? Please contact us so we can help make the application process accessible to you. Be sure to include the job you are applying for and your full name.

Key Responsibilities

• Compile and distribute staff schedules, departmental rate cards and technical specifications.
• Maintain the rostering and attendance management system (Google Sheets and Staff Savvy) and ensure all data is accurate.
• Assist with booking agency workers and casual staff and processing related paperwork.
• Manage holiday and sickness absence reporting and provide information to payroll regarding sickness and bank holiday payments and annual leave balances as required.
• Assist with crew member's ad hoc expenses claims administration.

Skills & Experience

• Extensive knowledge of Google Suite, including complex formulas / permissions within Google sheets.
• An understanding of rostering systems, such as Staff Savvy.
• An understanding of theatrical terms and equipment.
• Working knowledge of stage and production management practices.
• Able to communicate effectively verbally and in writing and is able to handle and resolve issues collaboratively.