Administration Assistant

Are you a recent graduate looking for a role where you'll learn how a charity runs day-to-day? The Architectural Heritage Fund (AHF) is looking for a friendly, organised Administration Assistant to join our team in London.

This is a great opportunity to start building your career in charity, social enterprise or office administration. You'll be at the heart of everything we do - supporting our Senior Management Team and Trustees, helping run meetings and events, and keeping our office running smoothly - while developing skills in governance, minute-taking, and project coordination. Whether you're just starting out or already have a year or two of administrative experience, what matters most is your organisation, attention to detail, and enthusiasm for learning.

You'll help manage diaries and meeting logistics for our senior team and Trustees, format and circulate papers for Board and staff meetings, book travel and accommodation, keep our records and filing in good order, and be a welcoming first point of contact for anyone who calls or emails AHF. You'll also get involved in organising our Annual Away Day and other AHF-wide events - and, with support, take minutes at decision-making meetings such as the Audit and Risk Committee and HR committee.

We'd love to hear from you if you enjoy staying organised, communicate clearly and confidently, and like the idea of learning new systems and ways of working. Any experience you've picked up through university, part-time work, volunteering, placements, student societies, committee roles, or paid administrative work all counts.

You'll ideally have an interest in the AHF's mission - helping to deliver a sustainable future for historic buildings throughout the UK - but a passion for heritage is a bonus, not a requirement.

We are a charity committed to being inclusive and giving everyone an equal chance to succeed - you can read more about our EDI commitments from our website. Applications are welcome from all regardless of age, sex, gender identity, disability, marriage or civil partnership, pregnancy and maternity, religion or belief, race, sexual orientation, transgender status or socio-economic background.

Position title: Administration Assistant

Contract length: Full-time, Permanent

Remuneration: £27,500 per annum

Location: Hybrid working from the London office, with an expectation of 2 days per week in the office (occasional weeks will require 3)

Application: Please submit a CV and covering letter (up to two sides of A4)

Closing date: Friday, 02 October 2026

Interviews:

We will be reviewing applications and interviewing on a rolling basis, so early applications are encouraged - we may fill the role before the closing date.

About the AHF

AHF is a leading heritage charity founded in 1976 to help charities and social enterprises across the UK find solutions for vulnerable historic buildings. We do this by offering advice, grants, and loans. You can find more details of the AHF and the impact of our work on our website.

How to apply

If you would like to apply for this post, please send a CV and a covering letter with a subject line: "Administration Assistant" .

Because we're keen to fill this role quickly and give every candidate the best chance, we will review applications and invite people to interview as they come in, rather than waiting until the closing date. So please don't hold off - the earlier you apply, the sooner we can talk to you.

If shortlisted for interview, we will be in touch with you. However, we are a small charity and, due to the volume of applications we anticipate, we regret that we will be unable to provide feedback if you are not shortlisted.

We will discount cover letters created using AI. Please write your own covering letter.